Comparison of Filing Systems

Everyday, 21 million general office documents, 76 million letters, 234 million photocopies, and 6oo million computer printouts, all in paper, are produced by organizations in America alone. These figures came out from a study by the International Data Corp. All of these amount to paper-based files that are invaluable to the maintenance and progress of institutions.

However, as much as resources only become assets if properly handled, these files are only of as much use as an institution knows where they are, and how to access the data they contain (Langemo and Robles).

In order to realize this, it is necessary for an agency or office to establish a filing system that satisfies both the criteria of effectiveness and efficiency (Texas State Library and Archives Commission). For this, there are a number of selections. Therefore, it is essential to compare and contrast the features that each filing system can offer so that a reasonable choice can be made.

Let us first consider the Alphabetic filing system. Also referred to as a “direct-access system,” it is the most extensively employed classification system. As the term” direct-access” implies, its advantage is that it is user-friendly because anyone wanting to access information from the files need not check with an index.

A user only needs to identify the first letter of the label of the data in question and search for it among the files in the order that it appears in the alphabet. Though there is a standard prescribed in using an alphabetical filing system, most offices alphabetize their files loosely according to their prerogative scheme (Langemo and Robles).

A seeming upgraded version of the alphabetic system is the Geographical classification system. In this system, files are arranged by geographic location, e.g. by city, county, province, state, region, or country, and are further positioned in alphabetical order. Today, government offices and petroleum industries still employ the Geographic classification system in filing land-oriented records (Langemo and Robles).

Meanwhile, when certain type of records requires numeric ordering, Numeric classification systems are employed. This type of filing system makes it easier to manage paper documents either by numbering the border of end-tabbed folders, or by utilizing shelf filing equipment, computer index databases, and color coding schemes (Langemo and Robles).

Finally, when it is inappropriate to categorize records according to names either by individuals, organizations, institutions, locations, or agencies, Subject filing systems are used. This system is divided into two arrangements: dictionary and encyclopedic. When the topics of the files are arranged alphabetically, they are in dictionary arrangement. Meanwhile, in an encyclopedic arrangement, associated items in a subject file are classified alphabetically under a superior caption (Langemo and Robles).

All of these four filing systems are advantageous for specific types of files. It is up to the agencies to evaluate which among these filing systems is appropriate for them. Failure to identify this can lead to a waste of time, money, resources, or worse, legal complications. The decision making practices of an institution will significantly be more effective if fitting filing system is employed (Texas State Library and Archives Commission).

Reference Cited

Langemo M., and Marcel Robles. “Upgrade Your Office Filing System.” Office Dealer and Office Solutions Magazine. Feature. December 2001. 22 Sept. 2006. <>.

Texas State Library and Archives Commission. “Filing Systems.” Records Management Publications. Texas State Library and Archives Commission. 26 Sept. 2002. 22 Sept. 2006. <>.

Writing Quality

Grammar mistakes

F (49%)


B (89%)

Redundant words

F (50%)




F (36%)

Total mark


Calculate the price
Make an order in advance and get the best price
Pages (550 words)
*Price with a welcome 15% discount applied.
Pro tip: If you want to save more money and pay the lowest price, you need to set a more extended deadline.
We know how difficult it is to be a student these days. That's why our prices are one of the most affordable on the market, and there are no hidden fees.

Instead, we offer bonuses, discounts, and free services to make your experience outstanding.
How it works
Receive a 100% original paper that will pass Turnitin from a top essay writing service
step 1
Upload your instructions
Fill out the order form and provide paper details. You can even attach screenshots or add additional instructions later. If something is not clear or missing, the writer will contact you for clarification.
Pro service tips
How to get the most out of your experience with MyHomeworkGeeks
One writer throughout the entire course
If you like the writer, you can hire them again. Just copy & paste their ID on the order form ("Preferred Writer's ID" field). This way, your vocabulary will be uniform, and the writer will be aware of your needs.
The same paper from different writers
You can order essay or any other work from two different writers to choose the best one or give another version to a friend. This can be done through the add-on "Same paper from another writer."
Copy of sources used by the writer
Our college essay writers work with ScienceDirect and other databases. They can send you articles or materials used in PDF or through screenshots. Just tick the "Copy of sources" field on the order form.
See why 20k+ students have chosen us as their sole writing assistance provider
Check out the latest reviews and opinions submitted by real customers worldwide and make an informed decision.
Business and administrative studies
Thank you for your hard work and help
Customer 452773, February 21st, 2023
Social Work and Human Services
Although it took 2 revisions I am satisfied but I did receive it late because of that.
Customer 452603, March 25th, 2021
excellent job made a 93
Customer 452773, March 22nd, 2023
Love this writer!!! Great work
Customer 452597, April 5th, 2021
Thank you!!! I received my order in record timing.
Customer 452551, February 9th, 2021
English 101
IThank you
Customer 452631, April 6th, 2021
Business and administrative studies
Thank you
Customer 452773, March 19th, 2023
Don't really see any of sources I provided, but elsewise its great, thank you!
Customer 452697, May 8th, 2021
Business and administrative studies
Excellent job
Customer 452773, March 9th, 2023
Business and administrative studies
great job as always
Customer 452773, February 26th, 2023
Thank youuuu
Customer 452729, May 30th, 2021
Business and administrative studies
Excellent job
Customer 452773, March 17th, 2023
Customer reviews in total
Current satisfaction rate
3 pages
Average paper length
Customers referred by a friend
15% OFF your first order
Use a coupon FIRST15 and enjoy expert help with any task at the most affordable price.
Claim my 15% OFF Order in Chat

Sometimes it is hard to do all the work on your own

Let us help you get a good grade on your paper. Get professional help and free up your time for more important courses. Let us handle your;

  • Dissertations and Thesis
  • Essays
  • All Assignments

  • Research papers
  • Terms Papers
  • Online Classes


eskişehir escort
- Korsan taksi Antalya


eskişehir escort
- Korsan taksi Antalya